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9 Big Lessons Learned From Hiring A Remote Assistant
The Remote Personal Assistant System
Let’s take a look in this The Remote Personal Assistant System By Shaan Puri
Lesson #1 of The Remote Personal Assistant System By Shaan Puri – You need your “bread and butter”
The worst mistake I’ve ever seen (and committed myself) is hiring an assistant and then worrying all the time that I should “give them something to do” or else they’ll just sit there like a cab driver waiting outside while the meter is running.
For this reason, locating my “bread and butter” (B&B) was essential.
The ideal B&B is something that:
- Repeats daily
- Does not require creativity or specialized skills
- Doesn’t require your input (so you can be offline and it still gets done)
For a lot of CEO types, this is calendar/scheduling. For me, I try not to have too many meetings, so my bread & butter was email.
Before my email system sucked.
- Either way, I’d play email catch-up for two to three hours every day.
- Alternatively, if I wasn’t regular with my emails, the most crucial things would go lost.
So what we did was set up an email triage system.
- Assistant screens every email and separates things into:
- Action items
- Needs reply
- Read later
- If you’re interested (random stuff that might be of interest)
- Other
She would write a reply to several emails, then stop there. I can simply press the submit button or quickly edit—it’s amazing how much simpler things are when you’re revising as opposed to creating a blank page.
Twice a day, I check my email for thirty minutes. Once in the afternoon, following the kids’ bedtime, and once at lunchtime. It’s simple, and I’m not losing out on any opportunities or crucial information.
I save more than two hours a day (10 hours a week) only with this one task. I would consider this worth it even if she didn’t accomplish anything else.
Lesson #2 of The Remote Personal Assistant System By Shaan Puri – Remember the goal
The purpose of hiring a personal assistant is to enable you to dedicate more time to your area of expertise.
I’ll reiterate that.
To increase the amount of time you spend in your zone of genius is the aim.
That means investing or producing information, for me. Almost 30 million people download my podcast annually. And we provide startups about $10 million a year in funding. Every work hour I don’t invest or create content is a wasted hour.
I want to spend time with my family and not work. I can spend more time with them in the park or on a surreptitious pre-dinner ice cream run when my assistant saves me 2-4 hours a week on running errands.
Lesson #3 of The Remote Personal Assistant System By Shaan Puri – It’s cheaper than you think. It’s only $10,000 a year.
Numerous businesses can aid you in finding virtual personal assistants.
The majority of them are overcharging you.
Most of them attempt to charge you a “monthly fee,” typically in the range of $3,000 per month.
That amounts to $36,000.
It’s not too bad, but there’s a catch: the assistant only receives $800–$1,000 (or 25–30%) of the $3,000 total.
It implies that you are getting marked up more than three times a month.
I started using Shepherd for that reason. They use a headhunter model, but they perform the exact same action.
That means you only pay them once for the placement, and you merely pay your assistant the actual amount each month after that.
It is a far superior model. This implies that you ought to merely allocate $10,000 annually for your helper.
Lesson #4 of The Remote Personal Assistant System By Shaan Puri – Security is important
When I initially made the decision to hire an assistant, my only concern was the worst case scenario.
That hypothetical situation: I give someone I’ve never met, halfway across the globe, access to my bank account, email, and social media accounts, and they pilfer everything.
That shocked the hell out of me, even though I think it’s similar to waking up in the middle of the night worrying that I forgot to turn in my homework.
I thus installed a firewall to stop this. What I refer to as “The Great Wall of Shaan”
She basically has complete access to my correspondence, but not my money. To put this into effect, just 3–4 steps are required.
For instance, I set up a virtual card on Ramp for costs that has stringent spending caps and alerts my phone whenever I make a transaction.
Additionally, I set up a another email address specifically for financial matters, so she cannot access it to reset her passwords.
I have included every security step in the system that you may access immediately.
Lesson #5 of The Remote Personal Assistant System By Shaan Puri – It’s a cure for procrastination
Everyone has a list of things they ought to do, but they choose not to do them.
Usually, these are significant but non-urgent matters.
For instance, in two months, I have to renew my driver’s license. I should just take care of it now, but in all honesty, I’ll keep putting it off till it bites me in the rear.
I then handed her a list of all the “crap I should do, but keep putting it off.
And she simply takes them all out one by one in her spare time. visits to the veterinarian, vehicle registration, passport renewal, etc.
Lesson #6 of The Remote Personal Assistant System By Shaan Puri – It’s actually possible to be the man I’ve always wanted to be
My friend Ramon is the most kind guy I’ve ever seen. He’s so considerate, it almost makes me angry. I mean, buddy, why do you have to be so kind? I feel bad because I don’t return the favor!
Ramon will send gifts to your children on their birthdays. He’ll stop by the library, pick up “Taekwondo for Dummies,” and deliver it to your door if he finds out that you’re taking up taekwondo as a hobby.
He’s the type of person who keeps in mind that your spouse is vegan and gets her a vegan cupcake to enjoy at someone else’s birthday celebration.
I would prefer to be more like Ramon. Let’s be honest though. That guy is not me. I told my assistant that I wanted to be like Ramon, which was the next best thing. She created a calendar listing everyone’s birthdays and work anniversaries, and I provided her with money so she could purchase presents or think of creative ways to make them feel unique.
In the past month alone, Drea has:
- Bought my mom & mother-in-law a great mother’s day massage off Groupon
- Planned a whole trip to Disneyland for me and my family
- Sent every new employee at my company a welcome package
- Organized a monthly dinner with other founders who live near me that I want to keep in touch with
Lesson #7 of The Remote Personal Assistant System By Shaan Puri – Do the Math
Assume you receive $100,000 annually to manage your company.
Assuming you work 40 hours a week, your hourly wage is $50.
In the Philippines, an assistant will set you back roughly $800 per month.
To be ROI positive, you only need to save 16 hours a month, or 4 hours a week. This is the quantity of “hours saved” required to recoup your investment.
From a “hourly rate” perspective, then, the majority of CEOs and business owners just need to set aside 4–8 hours each month to justify this.
After that, you put those hours back into expanding your company, which raises your yearly salary. Additionally, you devote more time to your passions than to obligations.
Win-win-win.
Lessons #8 of The Remote Personal Assistant System By Shaan Puri – you need a system
Many people engage virtual assistants in the hopes of getting the best help, only to be let down.
It’s similar to purchasing an expensive car but being unable to use a stick shift.
A system is required. Mine was created by trial and error.
It has templates and step-by-step instructions on how to:
- Get your assistant to manage your email inbox
- Create a “daily brief” so you wake up with a 1 page daily brief like the president
- Book travel and appointments
- Set up healthy habit trackers (diet / exercise)
- Manage security so you don’t “overshare” info
- Delegate 1-off research or data entry projects
- Keep communication to a minimum, so you don’t have to “manage” her
What Will You Learn In The Remote Personal Assistant System By Shaan Puri:
- Welcome!
- Getting Started: How to hire your remote assistant
- Step 1: Write the job description
- Step 2: Where to Find Your Assistant?
- Step 3: Now that you have candidates, give out the work trial
- Step 4: The interview
- Step 5: Before you hire, set up your security system
- Getting Momentum: 3 Key Systems Instructor
- Implementing the killer inbox management system
- How to live like the President (for all your travel, appointments, and meetings)
- Travel like a boss
- BONUS: Habit Tracking
- Getting more out of your Remote Assistant
- Curing chronic procrastination on the stuff you *should* do
- Be the friend, spouse, and boss you always wanted to be
- Pinch hitting for HR
- Getting your $500 Shepherd Credit
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We operate independently, aiming to bridge the affordability gap without the additional services offered by official course channels. Your understanding of our unique approach is greatly appreciated.
- Delving into the heart of the matter – quality. Acquiring the course directly from the sale page ensures that all documents and materials are identical to those obtained through conventional means. However, our differentiator lies in going beyond personal study; we take an extra step by reselling. It’s important to note that we are not the official course providers, meaning certain premium services aren’t included in our package:
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